FOIA Compliance

The state’s Freedom of Information Act Opens in new window (FOIA) requires agencies to post public meetings on the Public Meeting Calendar Opens in new window at least seven days prior to the meeting. There are exceptions for emergency situations. If you enter a meeting less than seven days in advance, the calendar system will give you a warning to remind you that you may be out of compliance with FOIA.

The act also requires that an agenda be added to the meeting notice at the time of posting. The system will remind you of that as well. At least once a week, the system audits for all meetings that are missing an agenda and emails the GIC of all the meetings that are out of FOIA compliance. Also, at least once a week, the system audits for all meetings that are missing final meeting minutes and emails the GIC of all the meetings that are out of compliance.

Establishing An Account

Access to the Public Meeting Calendar (PMC) is controlled by the GIC in collaboration with state agency Information Security Officers (ISOs) to ensure that only agency staff who are properly authorized can create or edit a meeting listing.

Local Government Access

Local government access is defined by local managers and political leadership. Local government staff should confirm authorization of staff to access the Public Meeting Calendar (option: new user”) by using the PMC Request Form.

State Agency Access

State agency staff should have their agency ISO, Director, or supervisor use the PMC Request Form (option: “New User”) to confirm authorization of staff to access the Public Meeting Calendar.

Accessing PMC

Logging-in

Registered users can log-in at pmc.delaware.gov Opens in new window.

After logging in, you will see a listing of the meetings for that agency calendar that you can edit, copy or cancel.

“Copy” is a useful tool for when you have multiple instances of the same meeting; you can copy the May meeting and simply change the date and any other changes to create the June meeting. Be aware that any errors you made in a past meeting will be carried over to the new; so it’s best to double check. The listing of meetings also gives you the ability to add the meeting agenda and / or meeting minutes.

Please remember: agendas and meeting minutes are required. The state’s Freedom of Information Act (FOIA) Opens in new window requires agencies to post public meetings on the Public Meeting Calendar within at least seven days prior to the meeting. There are exceptions for emergency situations.

You can also view a list of meetings posted for an agency calendar to which you have access by using the “List My Meetings” link.

User’s Guide

The user’s guide contains information creating and updating meetings.

The Delaware Public Meeting Calendar API

The Delaware Public Meeting Calendar API is a REST API providing data via HTTPS GET methods that return JSON data.

The API is provides an easy to implement integration point for anyone in the world wanting to read Delaware Public Meeting Calendar data.
Any agency that has meetings on the Delaware Public Meeting Calendar can read meeting data from the Delaware Public Meeting Calendar and integrate it into their systems. Agencies can enter the information once into the legally mandated Public Meeting Calendar and replicate that information to other systems without the need to re-enter the data.

Download a PDF version of Delaware Public Meeting Calendar API Opens in new window.

Learn More

Learn more, find training materials, and more Opens in new window from the Delaware Department of Justice on FOIA in general and public meetings.